For the most seamless meeting experience, always make sure you log into Zoom. Outlook: Your Outlook calendar must be signed in and open on your computer.You can log in to Zoom from multiple places depending on your needs.Likewise, you may set up the rate the meeting should recur if this is a recurring meeting.

Next, add choose the calendar this meeting should be on and add guests to send the invitation. Next, your calendar will open depending on which calendar you chose:Ĭhoose a Google Account and then Confirm your choices and click Allow Otherwise if they did not, you can add them as an alternative host. Check off Schedule for: and choose a name. If you are scheduling this meeting for someone else, and your colleagues allow you to schedule Zoom meetings for them, you will see it under Schedule For. And check to see if any options apply to your meeting. When you select Outlook Calendar, an Outlook meeting invitation will open and you can finish and send your meeting invitation.

Outlook - You must have Outlook open and logged in.Next, your Google Calendar will open and you can finish your meeting invitation by selecting the calendar the meeting should appear on and adding guests. Google - When you select Google Calendar, you will be asked to choose a Google Calendar (choose your SBU address) and allow Zoom to access it.You will create the recurring meeting in Google or Outlook Calendar. To ensure that the URL (address) of the Zoom room does not expire, be sure to check off Recurring Meeting.This information will populate the Title, Date, Time, Location and Description fields of the Google or Outlook Calendar invitation. Enter information into the scheduling form.Otherwise, you can follow the instructions here to get the Zoom Client DoIT Managed Computers may already have the client on their desktop. *If a message appears that they are not a user in your Zoom account, please ask them to sign in to Zoom correctly so a Stony Brook account is created for them. Next to Assign Scheduling Privilege to, click the + sign and add your assistant's email address. Scroll down to the bottom of the page.If you schedule meetings for others, to save you some time ask your colleagues if they will allow you to schedule meetings for them in Zoom's settings by following these instructions: You can schedule a meeting in the Zoom Client and it will appear on your Google Calendar or Outlook Calendar.

Zoom phone desktop app